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Rental And Leasing Simplified

Experience the joy of serving more efficiently and easier through a good Process Flow Management System

Limousine and Transportation Managed

Experience the joy of serving more efficiently and easier through a good Process Flow Management System

Why Gateway ERP

Business Process Management Deployed

Rent a Car

Rental,Leasing & Limousine services are integrated with Approvals, and internal Audit system.

Transportation

Pick up and Drop off services, Staff transportation, Vehicle leasing with Driver, Safari engagements

Equipment Rental

Rental and leasing of industrial & construction equipments

Finance And Accounting

Integrated with operational accounting and results to financials as per IFRS

HR & Fixed Asset Management

Payroll processing, time and leave management, terminal benefits accounting. Asset tracking and accounting of induction, depreciation and sales.

Reports & Reviews

Kaleidoscopic reports, bird’s eye view gadget and dash board, financial consolidation of branches and companies and integration reduces cost of information management

Let's look at our few Screens

Rent A Car

Fleet Management

Induct fleet by purchase procedure with vehicle finance management. Preventive and break down maintenance with work order processes. Accident and damages are controlled by inspection procedure. Depreciate at one click. Sale of vehicle functionality provides accounting integration of de-fleeting. Vehicle and loan register as schedules to the financials and Cost allocation per vehicle will give fleet profitability.

Rental And Leasing

Client categorisation integrated with accounts receivable, options of billing, credit limit, driver details and KYC. Tariff management is as per fleet group and pricing for accessories and services, Kilometre and insurance excess, and user level discount.
Enquiry, quote and booking in the system and booking integration with web portal are available. Rental agreement having facility to calculate forward and back ward calculations, in case of late or early off hire from the agreed period. Fuel and kilometre usage will be billed if it exceeds the agreement.
Leasing option of temporary fleet and replacing original fleet, premature closing penalty charges, with master lease facility. All other operational functions such as replacement, custody, exchange, cancel, nonrevenue movement are available. Due date management, delivery and collection management

Limousine

Apart from the common functionality, limo tariff is defined as per the pick and drop off, fixed and extra hour usage. Other services such as airport lounge, meet and greet services. Every transaction routed through a booking, assigning, closing and invoicing processes.

Salik And Traffic Fine

Managing salik and traffic fine through integration, allocation and invoicing. Staff usage and un- allocate tracking, payment posting of traffic fines. Real time status of fines and salik .

Security Management

Security can be taken as preauthorisation or purchase is accounted separately. Pre authorisation follow up and security refund procedure has been inbuilt as per the terms of refund after off hire.

Invoice Processing

Daily, weekly and monthly bulk invoices can be processed in between the rental period as per the method chosen in agreement. Salik and traffic fine separately or together with supporting of transactions. While closing, invoice or credit note (in case of advance invoicing) generated.

Transportation

Fleet Management

Induct fleet by purchase procedure with vehicle finance management. Preventive and break down maintenance with work order processes. Accident and damages are controlled by inspection procedure. Depreciate at one click. Sale of vehicle functionality provides accounting integration of de-fleeting. Vehicle and loan register as schedules to the financials and Cost allocation per vehicle will give fleet profitability.

Transportation Management

Client categorisation integrated with accounts receivable, options of billing, credit limit, driver details and KYC.
Lease calculator is useful tool to create quote on enquiry with minimum effort. Leasing option of temporary fleet and replacing original fleet, premature closing penalty charges, with master lease facility. Security pass issued to driver / bus are managed through the system.
All other operational functions such as replacement, custody, exchange, cancel, nonrevenue movement are available. Due date management, delivery and collection management

Salik And Traffic Fine

Managing salik and traffic fine through integration, allocation and invoicing. Staff usage and un- allocate tracking, payment posting of traffic fines. Real time status of fines and salik .

Invoice Processing

Daily, weekly and monthly bulk invoices can be processed in between the rental period as per the method chosen in agreement. Salik and traffic fine separately or together with supporting of transactions. While closing, invoice or credit note (in case of advance invoicing) generated.

Equipment Rental

Equipment Management

Induct equipment by purchase procedure with bank finance management. Preventive and break down maintenance with work order processes. Accident and damages are controlled by inspection procedure. Depreciate at one click. Sale of equipment functionality provides accounting integration of sale of assets. Equipment and loan register as schedules to the financials and Cost allocation per equipment will give individual profitability.

Rental

Client categorisation integrated with accounts receivable, options of billing, credit limit, driver details and KYC. Tariff management is as per equipment group and pricing for accessories and services, hours and insurance excess, and user level discount.
Enquiry, quote and booking in the system and booking integration with web portal are available.
Rental agreement having facility to calculate forward and back ward calculations, in case of late or early off hire from the agreed period. Fuel and hours usage will be billed if it exceeds the agreement terms.
All other operational functions such as replacement, custody, exchange, cancel, nonrevenue movement are available. Due date management, delivery and collection management

Security Management

Security can be taken as preauthorisation or purchase is accounted separately. Pre authorisation follow up and security refund procedure has been inbuilt as per the terms of refund after off hire.

Invoice Processing

Daily, weekly and monthly bulk invoices can be processed in between the rental period as per the method chosen in agreement. Salik and traffic fine separately or together with supporting of transactions. While closing, invoice or credit note (in case of advance invoicing) generated.

Finance and Accounting

Operational accounting automise accounting from operations, other financial transactions are routed through approvals and interactive management dashboard. Real time posting and monitoring mechanism of post dated cheques, prepaments and security cheques. Term loan management, inter branch and inter company transactions allows to avoid reconcilitions. Real time financials, budgets, cash flow and supporting schedules provided monthly and periodical closing with tax submission.

Fixed Asset Management

Assets are registered and managed in this module. Tracking of assets, branch, locations, employee, project movement of assets. Depreciation autocalcualtion and posting. Asset schedule to the financials are at real time. Valuation, disposal and sale of assets accounting automatically.

HR Management

Preinduction and induction procedure of an employee. Time management with connectivity with biometric devices. Leave management through online approval process. Advance payment and auto deduction scheduled through payroll. Expiry management of employee documents and its follow up.
Payroll Processing, confirmation, posting and payment process routed trough a systematic process flow. Overtime will be calculated from time sheet used for cost accounting in projects and other industries. Appraisal and dedctions once approved will be automatically calculated as per effective date.
End of service Benefits such as Indemnity, leave salary and anuual travel allowance automatically calculcated for monthly posting. Disbursement of leave salary and travel is considered through a process, approval and payment. Resignation or Termination calculations done automatically as per the predefined calculation matrix.

Value Additions

Paperless Office : Document management system digitalise archives through out ERP enhances the eco friendly paperless office enviornment. Easy storing and retrieval of documents
SOP : Standard procedure has been derived on implementing Gateway ERP as it practices business process management in every function of ERP. Decision support system embedded trough inter active business intelligent board. Statistics of status and ageing of pending activities.
Software management: Access from anyhere as ERP is a web based application, can be installed at clooud or on premises. Strict access control for menus and BI reports. consistency and uniformity through out the application in look, feel, display system, tool tips etc. User friendly sequence for data input.

Analysis

Data analytics : In process data analytics with interactive decision support system eases effort of data analysis and distribition to managers and users, whoever takes decisions. Real time data analysis also avaiable in mobile friendly dashboards available mobile friendly. Finacial as well as operatioanl data is analysed through various methods to take apt decision at right time.

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